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Step 9.1: Vehicle Bill of Sale (Printable)

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This is a printable version of vehicle bill of sale form. It is available in PDF version and image version to download for free. A vehicle bill of sale is important for any vehicle sales especially used car between private seller and buyer. This is because it serves as an agreement between the seller and the buyer. Everything agreed between both parties are written in the agreement to avoid a potential lawsuit for breach of an oral agreement. It is a must when you are making a deal for automobile sales.

What is bill of sale?

It is a legal sales agreement, sales contract or a black and white document that evidences the transfer of title from the seller to buyer with all the terms and conditions agreed by both parties. It can be printed on normal A4 paper and it only works when both seller and buyer sign it accordingly. Both parties must read the details carefully and voice out if they find something agreed on orally is not written in the contract. Extra things promise by the seller can be written in the “Additional Notes” column in the contract, for instance, “A set of sound system will be given to the seller” or “Free tint will be given”. In the contract, the seller is the current owner and the buyer will be the future owner.

Why a bill of sale is needed?

  • It is considered as the third important documents to prove the ownership of the car after Vehicle History Report and Log book. This is to prevent buyer from buying a stolen car or a car that does not belong to the seller.
  • It is a useful document for the buyer when applying a new insurance for the vehicle before transfer of ownership.
  • It is a sales receipt that shows the down payment has been received by the seller.
  • It also shows subsequent payment, the last payment, method of payment and the payment date. The payment method can be bank check, bank draft, cash, personal check or bank-to-bank transfer.
  • It is a useful document for buyer or seller to protect themselves should any disputes arise in future. For example, a seller can protect himself if the buyer comes back and say “Hey! This is not the car I agreed to buy previously.” The seller can also reduce his liability risks and avoid a buyer’s regret. On the other hand, a buyer can also protect himself if the seller refuses to sell the vehicle to him because there is another higher offer.
  • It protects both the seller and the buyer.
  • It proves that buyer owns the car from the agreement date. Should anything happen before this date the seller is responsible and after this date is the buyer’s responsibility. It will be the buyer’s (i.e. new owner’s) responsibility if they use the car for illegal racing or summoned with a speed ticket.
  • It can be used as a document for people to claim personal or company income tax.
  • A private seller can avoid the responsibility to provide warranty because most of the used cars are sold “AS IS”. If a car is still under manufacturer’s warranty, the buyer will have to send the car to the manufacturer instead of the seller.

With so many practical reasons, a vehicle bill of sale is not just a useful document for car deals but also for boat, motorcycle, mobile home, ATV or aircraft.

Download it for free

In old days you may have to create a bill of sale yourself but now you can download it here for free in PDF version and also image version. You can still amend it if you need extra information. You can also include some images of the vehicle in the bill of sale for better understanding.

PDF Version: Vehicle Bill of Sale

Image Version:

Bill of sale page 1 Bill of sale page 2 Bill of sale page 3

Sample bill of sale

Sample bill of sale

Once you have downloaded the sample form, you may follow the steps here to complete it. Below here is an example of how to write a bill of sale.

1. Write the agreement date: Day, Month, and Year. It is the date where the agreement is signed.
2. Write the seller and buyer details: Full name and identity card number. You may also add in the address if you prefer.
3. Write the vehicle details, as details as it could be. For some reasons, the manufacturer year and registered year are different, write both years down in the form. For example, manufactured 2010, registered 2011.
4. Write the make, model, body type, body color, VIN (Vehicle Identification Numbers), engine number, indicated mileage.
5. Write the additional notes if there is any.
6. State the date where seller will meet the buyer again if it is necessary.
7. Write the total purchase price, down payment, next payment or future payment (if there is any) based on what you agreed.
8. Both parties sign together with witnesses.

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